Public Records Requests

California’s Constitution, Article I, Section 3, subdivision (b), and the Public Records Act (Gov. Code §§ 6250-6276.48) govern access to public records of California state and local government agencies. The public has a right to access public information maintained by government agencies, including the Chabot-Las Positas Community College District (CLPCCD).

Request for Public Records

Requests for inspection or copying of public records may be directed to the following designee:

Dionicia Ramos 
Director of Public Relations, Marketing, and Government Relations
Chabot-Las Positas Community College District
7600 Dublin Blvd., 3rd Floor | Dublin, CA 94568
W: 925-485-5216 | Email:

The CLPCCD will provide an initial written response to a public records request within 10 days of receipt.  A determination regarding whether documents will be provided may require up to an additional 14 days, depending on the complexity of the request and the availability of responsive documents.  The production of responsive records may follow these determinations on a rolling basis, depending on the volume of records to be produced.  

A public record includes any writing owned, used or maintained by the Chabot-Las Positas Community College District in the conduct of its official business, and may include information recorded or stored on paper, computers, email, or audio or visual tapes.

Public Records Exempt from Disclosure

The Chabot-Las Positas Community College District will provide access to all public records upon request unless the law provides an exemption from disclosure. Examples of records exempt from disclosure include: certain personnel records, investigative records, drafts, confidential legal advice, records prepared in connection with litigation, and information that may be kept confidential pursuant to other state or federal statutes.  In many circumstances, when the removes or redacts exempt information from the record, it will disclose the remainder of the record.

Public Inspection of Records

Public records maintained by the CLPCCD will be made available for inspection during the district's regular business hours, Monday-Friday, 8 a.m. to 5 p.m.  Members of the public are not required to give notice in order to inspect public records at the CLPCCD's office.  However, if the request requires the retrieval, review or redaction of records, a mutually agreeable time should be established for inspection of the records.  

Cost Associated with Requesting Public Records

The CLPCCD may charge the direct cost of duplication when it provides copies of records to the public (10 cents per page).  When the CLPCCD must compile electronic data, extract information from an electronic record, or undertake computer programming to satisfy a request, the requesting party may be required to bear the full costs, including the actual costs of redacting information from electronic records.  


BP 3300 Public Records

AP 3300 Public Records