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Board of Trustees Special Meeting
Audit Subcommittee
December 14, 2021 – 4:00 P.M.*
District Office
7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568
Board Room (3rd Floor)
Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 94436718930
https://cccconfer.zoom.us/j/94436718930
Please take notice that in compliance with the Executive Order N-29-20: Trustees may
participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites
shall not be open to the public.
Location for Public Participation
In order to protect the public health, and adhere to current directives regarding
public gatherings and social distancing, the physical site of the meeting is closed
to the public. As authorized by Executive Order N-29-20, public access to the meeting
is provided electronically as follows:
To observe or address the meeting:
- The District is providing members of the public the ability to observe and address
the meeting by telephone. Please call 1.669.900.6833, Meeting ID 94436718930 and follow
the prompts to join the meeting.
Instructions for making Public Comment:
- Members of the public may address the Board during public comment by typing their
name in the “Q&A” function or other instructions in Zoom and may indicate if they
wish to address a particular agenda item, or if they wish to make a general comment
on a matter within the subject matter jurisdiction of the District. The Secretary
will call on the member of the public at the appropriate time and allow the member
of the public to provide live comment. The District limits each speaker to 3 minutes.
- Members of the public may attend and comment in real time by calling 1.669.900.6833,
Meeting ID 94436718930 and follow the prompts to join the meeting or connecting via
https://cccconfer.zoom.us/j/94436718930
- Any member of the public wishing to speak may type name in Q&A box to notify legislative
body. Individuals desiring to provide public comment through the use of an internet
website, or other online platform, not under the District’s control, that requires
registration to log in to a teleconference may be required to register as required
by the third-party internet website or online platform to participate.
- The Secretary will call on members of the public at the appropriate time.
- The District will no longer read emailed public comments aloud during the meeting.
ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS
- All votes taken during the meeting will be by roll call.
- Any individuals with disabilities who needs reasonable accommodation or modification
in order to participate remotely may make a request for accommodation by contacting
the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting.
- Except as described above, the Board’s regular rules and procedures for conducting
meetings continue to apply, including:
- Thirty minutes shall be the maximum time allotment for public speakers on any one
subject regardless of the number of speakers. (BP 2350)
- The rules of decorum continue to apply. (BP 2355)
- To replicate as closely as possible how public participation occurs when we are physically
together, the Zoom Chat feature will be disabled during the meeting. Members of the
public wishing to be heard by everyone in attendance at the meeting need to follow
one of the public comment options listed above. Trustees will give their full attention
to whoever is speaking in the moment. The public is also reminded that trustees value
and listen attentively to public comment, but do not respond.
-
1.0
|
CALL TO ORDER AND ROLL CALL
|
-
2.0
|
PUBLIC COMMENTS
The Secretary will call on the member of the public at the appropriate time and allow
the member of the public to provide live comment.
|
-
3.0
|
2020-21 FINANCIAL AUDIT
- 2020-21 District Financial & Compliance Audit
- 2020-21 Measure A Financial & Performance Audit
- 2020-21 Measure B Financial & Performance Audit
|
-
-
|
Audit Subcommittee:
Dr. Hal Gin (Chair)
Mr. Edralin “Ed” Maduli
Dr. Luis Reynoso
|
Board of Trustees Organizational Meeting
December 14, 2021 – 5:00 P.M.*
District Office
7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568
Board Room (3rd Floor)
Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 96685837213
https://cccconfer.zoom.us/j/96685837213
Please take notice that in compliance with the Executive Order N-29-20: Trustees may
participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites
shall not be open to the public.
Location for Public Participation
In order to protect the public health, and adhere to current directives regarding
public gatherings and social distancing, the physical site of the meeting is closed
to the public. As authorized by Executive Order N-29-20, public access to the meeting
is provided electronically as follows:
To observe or address the meeting:
- The District is providing members of the public the ability to observe and address
the meeting by telephone. Please call 1.669.900.6833, Meeting ID 96685837213 and follow
the prompts to join the meeting.
Instructions for making Public Comment:
- Members of the public may address the Board during public comment by typing their
name in the “Q&A” function or other instructions in Zoom and may indicate if they
wish to address a particular agenda item, or if they wish to make a general comment
on a matter within the subject matter jurisdiction of the District. The Secretary
will call on the member of the public at the appropriate time and allow the member
of the public to provide live comment. The District limits each speaker to 3 minutes.
- Members of the public may attend and comment in real time by calling 1.669.900.6833,
Meeting ID 96685837213 and follow the prompts to join the meeting or connecting via
https://cccconfer.zoom.us/j/96685837213
- Any member of the public wishing to speak may type name in Q&A box to notify legislative
body. Individuals desiring to provide public comment through the use of an internet
website, or other online platform, not under the District’s control, that requires
registration to log in to a teleconference may be required to register as required
by the third-party internet website or online platform to participate.
- The Secretary will call on members of the public at the appropriate time.
- The District will no longer read emailed public comments aloud during the meeting.
ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS
- All votes taken during the meeting will be by roll call.
- Any individuals with disabilities who needs reasonable accommodation or modification
in order to participate remotely may make a request for accommodation by contacting
the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting.
- Except as described above, the Board’s regular rules and procedures for conducting
meetings continue to apply, including:
- Thirty minutes shall be the maximum time allotment for public speakers on any one
subject regardless of the number of speakers. (BP 2350)
- The rules of decorum continue to apply. (BP 2355)
- To replicate as closely as possible how public participation occurs when we are physically
together, the Zoom Chat feature will be disabled during the meeting. Members of the
public wishing to be heard by everyone in attendance at the meeting need to follow
one of the public comment options listed above. Trustees will give their full attention
to whoever is speaking in the moment. The public is also reminded that trustees value
and listen attentively to public comment, but do not respond.
| Item Number |
Agenda Item - Document Description |
Document Link |
| 1.0 |
5:00 P.M. - OPEN SESSION
CALL TO ORDER AND ROLL CALL*
|
|
| 2.0 |
PLEDGE TO FLAG |
|
| 3.0 |
PUBLIC COMMENTS
The Secretary will call on the member of the public at the appropriate time and allow
the member of the public to provide live comment.
|
|
| 4.0 |
ELECTION OF PRESIDENT OF BOARD OF TRUSTEES FOR 2021-2022 |
|
| 5.0 |
ELECTION OF SECRETARY OF BOARD OF TRUSTEES FOR 2021-2022 |
|
| 6.0 |
RECOGNITION OF 2020-2021 BOARD PRESIDENT |
|
| 7.0 |
APPROVAL OF 2022 SCHEDULE OF BOARD OF TRUSTEES MEETINGS |
Detail |
| 8.0 |
COMMITTEE APPOINTMENTS
- Chabot-Las Positas Colleges Foundation
- Audit Subcommittee
- Alameda County School Boards Association
|
|
| 9.0 |
ADJOURNMENT |
|
| 10.0 |
CLOSED SESSION*- Personnel, Collective Bargaining and Possible Litigation
- PUBLIC EMPLOYEE PERFORMANCE EVALUATION: Chancellor
|
|
| 11.0 |
NEXT MEETING OF THE BOARD OF TRUSTEES
January 18, 2022, 6:30 p.m., Regular Meeting, District Office
|
|
Board of Trustees Regular Meeting
December 14, 2021 – 5:30 P.M.*
District Office
7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568
Board Room (3rd Floor)
Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 99210777310
https://cccconfer.zoom.us/j/99210777310
Please take notice that in compliance with the Executive Order N-29-20: Trustees may
participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites
shall not be open to the public.
Location for Public Participation
In order to protect the public health, and adhere to current directives regarding
public gatherings and social distancing, the physical site of the meeting is closed
to the public. As authorized by Executive Order N-29-20, public access to the meeting
is provided electronically as follows:
To observe or address the meeting:
- The District is providing members of the public the ability to observe and address
the meeting by telephone. Please call 1.669.900.6833, Meeting ID 99210777310 and follow
the prompts to join the meeting.
Instructions for making Public Comment:
- Members of the public may address the Board during public comment by typing their
name in the “Q&A” function or other instructions in Zoom and may indicate if they
wish to address a particular agenda item, or if they wish to make a general comment
on a matter within the subject matter jurisdiction of the District. The Secretary
will call on the member of the public at the appropriate time and allow the member
of the public to provide live comment. The District limits each speaker to 3 minutes.
- Members of the public may attend and comment in real time by calling 1.669.900.6833,
Meeting ID 99210777310 and follow the prompts to join the meeting or connecting via
https://cccconfer.zoom.us/j/99210777310
- Any member of the public wishing to speak may type name in Q&A box to notify legislative
body. Individuals desiring to provide public comment through the use of an internet
website, or other online platform, not under the District’s control, that requires
registration to log in to a teleconference may be required to register as required
by the third-party internet website or online platform to participate.
- The Secretary will call on members of the public at the appropriate time.
- The District will no longer read emailed public comments aloud during the meeting.
ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS
- All votes taken during the meeting will be by roll call.
- Any individuals with disabilities who needs reasonable accommodation or modification
in order to participate remotely may make a request for accommodation by contacting
the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting.
- Except as described above, the Board’s regular rules and procedures for conducting
meetings continue to apply, including:
- Thirty minutes shall be the maximum time allotment for public speakers on any one
subject regardless of the number of speakers. (BP 2350)
- The rules of decorum continue to apply. (BP 2355)
- To replicate as closely as possible how public participation occurs when we are physically
together, the Zoom Chat feature will be disabled during the meeting. Members of the
public wishing to be heard by everyone in attendance at the meeting need to follow
one of the public comment options listed above. Trustees will give their full attention
to whoever is speaking in the moment. The public is also reminded that trustees value
and listen attentively to public comment, but do not respond.
-
1.0
|
GENERAL FUNCTIONS - PRESIDENT OF THE BOARD
|
-
1.1
5:30 P.M. - OPEN SESSION
CALL TO ORDER AND ROLL CALL*
|
-
1.2
|
PUBLIC COMMENTS
The Secretary will call on the member of the public at the appropriate time and allow
the member of the public to provide live comment.
|
-
-
1.4
|
CLOSED SESSION*
- CONFERENCE WITH LABOR NEGOTIATORS: Chabot-Las Positas Faculty Association and S.E.I.U.,
LOCAL 1021 Updates (Government Code Section 54957.6)
|
-
|
*Board meeting will immediately adjourn to a Closed Session to end at 6:30 p.m. If
business is not concluded by 6:30 p.m., the Board will reconvene to the Regular Meeting
and recess the Closed Session until the end of the meeting.
|
-
1.5
6:30 P.M. - OPEN SESSION
CALL TO ORDER AND ROLL CALL
|
-
-
1.7
|
PUBLIC COMMENTS
The Secretary will call on the member of the public at the appropriate time and allow
the member of the public to provide live comment.
|
-
1.8
|
APPROVE CONSENT ITEMS (cc)
Consent Calendar items are designated by “cc” and are expected to be routine and non-controversial.
They will be acted upon by the Board of Trustees on a single motion without discussion.
Any member of the Board or Public may request that an item be removed from this section
for later discussion.
|
-
1.9 (cc)
|
Approval of Minutes of November 16, 2021 Regular Meeting
|
-
1.10
|
PRESENTATION AND DISCUSSION: Redistricting Plan with the 2021 Census-Lapkoff and Gobalet Demographic Research,
Inc.
|
-
1.11
|
PRESENTATION: Facilities Masterplan; 7600 Dublin Blvd., Dublin
|
-
2.0
REPORTS-FACULTY, CLASSIFIED AND STUDENT SENATES |
-
2.1
Presidents of Faculty Senates-Chabot College and Las Positas College |
-
2.2
Presidents of Classified Senates-Chabot College, Las Positas College and District |
-
2.3
Presidents of Student Senate of Chabot College and Las Positas College Student Government |
-
2.4
Constituency Reports: SEIU, Faculty Association |
-
-
3.1 (cc)
Classified Personnel |
-
3.2 (cc)
Faculty Personnel |
-
3.3 (cc)
Management Personnel |
-
3.4 (cc)
Approval of New Hourly Wages for Student Assistants |
-
3.5 (cc)
|
Proposal for the Collective Bargaining Agreement with the Chabot-Las Positas Faculty
Association ending June 30, 2022
|
-
-
4.1 (cc)
Acceptance of Grant Award Agreement - Kaiser Permanente Northern California Community
Benefit Programs, Chabot College
|
-
4.2 (cc)
Approval of the Bay Area Community College Consortium (BACCC) Strong Workforce Program
Regional Fund Agreement Between Cabrillo Community College District and Chabot-Las
Positas Community College District, Las Positas College
|
-
4.3 (cc)
|
Approval of Contract Renewal Amendment and Side Letter to Contract — Alameda County
Social Services Agency, Children and Family Services for the Community Action to Reach
Out to Infants (CARI) Program, Chabot-Las Positas Community College District, Chabot College
|
-
4.4 (cc)
Approval of Contract Renewal Amendment and Side Letter to Contract — Alameda County
Social Services Agency, Children and Family Services for the Resource Family Approval
(RFA) Program, Chabot- Las Positas Community College District, Chabot and Las Positas
Colleges
|
-
4.5 (cc)
Approval of Counselor Educator Agreement between San Jose State University and Chabot-Las
Positas Community College District, Chabot College
|
-
4.6 (cc)
Approval of Curriculum Changes, Chabot-Las Positas Community College District, Chabot
College
|
-
4.7 (cc)
Approval of Master Contract — Alameda County Social Services Agency, Children and
Family Services for the Resource Family Approval (RFA) Program, Chabot- Las Positas
Community College District, Chabot and Las Positas Colleges
|
-
4.8 (cc)
|
Approval of Memorandum of Understanding (MOU) – Eden Area Regional Occupational Program
(EAROP) and Chabot-Las Positas Community College District, Chabot College
|
-
4.9 (cc)
Approval of Memorandum of Understanding (MOU) between Livermore Valley Joint Unified
School District (LVJUSD) and Chabot-Las Positas Community College District, Las Positas
College
|
-
4.10 (cc)
Approval to Travel Abroad – International Forensics Association’s Tournament to Mexico
City, Mexico, Las Positas College
|
-
-
5.1 (cc)
Approval of Commercial Warrant Registers |
-
5.2 (cc)
Approval of Budget Transfers from July 2021 - September 2021 |
-
5.3 (cc)
|
Approval of Addendum 1 to Contract of Service – Chabot-Las Positas Community College
District, Las Positas College and Career America, LLC dba Ocelot – Admissions & Records Office and Counseling Department
|
-
5.4 (cc)
|
Approval of the Agreement with Okta for Education Through a Purchase from the Foundation for California Community Colleges via CDW-G
|
-
5.5 (cc)
|
Approval of Award of a Piggyback Contract for Audio-Visual refresh for, Performing
Arts Building 4000 at Las Positas College using the State of California CMAS contracts
03-21-07-1019, 3-21-06-1059, 3-21-06-1105, 3-21-11-1027, 3-21-11-1028, 3-21-11-1025 to Cal Coast Telecom Company
|
-
5.6 (cc)
|
Approval of Declaration of Surplus Property to be Sold at Public Auction Sale and
Donation or Disposal of Any Items Not Sold
|
-
5.7 (cc)
|
Approval of Donation of Astronomy and Astrophotography Equipment from Liliana Maski
and the Estate of Rollen Maski to Chabot-Las Positas Community College District, Las Positas College
|
-
5.8 (cc)
|
Receive and File the Chabot-Las Positas Community College District Annual Financial
and Compliance Audit for the Fiscal Year 2020-21
|
-
6.0
FACILITIES PLANNING AND DEVELOPMENT |
-
6.1 (cc)
|
Acceptance of Submittal of the 2021/22 Space Inventory Report to the California Community College Chancellor’s Office
|
-
6.2 (cc)
|
Approval of Modification to the Contract with Electronic Innovations, Inc., for Bid
No. B20/21-02, District-Wide Emergency Call Station Project Rebid at Las Positas College
|
-
6.3 (cc)
|
Approval of Modification to the Contract with JD General Construction, Inc. for Bid
No. B20/21-09, Student Services Interior Improvements Project at Las Positas College
|
-
6.4 (cc)
|
Approval of Modification to the Contract with Nema Construction for the Dental Hygiene Simulation Equipment Connections Project at Chabot College
|
-
6.5 (cc)
|
Approval of Modification to the Contract with Mountain Cascade, Inc. for Bid No. B20/21-07, Domestic Water Booster System Project at Las Positas College
|
-
6.6 (cc)
|
Authorization to File Notice of Completion with Alameda County Clerk Recorder’s Office for the Domestic Water Booster System Project at Las Positas College
|
-
6.7 (cc)
|
Authorization to File Notice of Completion with Alameda County Clerk Recorder’s Office for the Student Services Interior Improvements Project at Las Positas College
|
-
6.8 (cc)
|
Award of Lease/Leaseback Contract to Blach Construction Company of San Jose, CA, for
pre-construction services for the Biological Science Complex Phase II Project at Chabot College
|
-
7.0
ECONOMIC DEVELOPMENT/CONTRACT EDUCATION (No Items) |
-
8.0
INFORMATION AND DISCUSSION ITEMS (No Action) |
-
8.1
Informational Personnel Report |
-
8.2
|
First Reading of New, Reviewed, or Revised Administrative Procedures
- AP 5050 Student Success and Support Program
- AP 5052 Open Enrollment
- AP 5510 Off-Campus Student Organizations
- AP 5610 Voter Registration
|
-
8.3
|
First Reading of New, Reviewed, or Revised Board Policies
- BP 5050 Student Success & Support Program
- BP 5052 Open Enrollment
- BP 5510 Off-Campus Student Organization
|
-
-
9.1
|
Adoption of Resolution No. 05-2022- To implement teleconference requirements during a
proclaimed State of Emergency
|
-
9.2
|
Second Reading of New, Reviewed, or Revised Board Policies
- BP 2410 Board Policy and Administrative Procedure
- BP 3310 Records Retention and Destruction
- BP 5016 Transfer of Units
- BP 5140 Disabled Student Programs and Services
- BP 5200 Student Health Services
- BP 5300 Student Equity
- BP 5530 Student Rights and Grievances
|
-
9.3
|
Institutional Self-Evaluation Report - Chabot College
|
-
9.4
|
Institutional Self-Evaluation Report - Las Positas College
|
-
10.0
|
REPORTS- SENIOR LEADERSHIP AND TRUSTEES
|
-
10.1
President of Chabot College and Las Positas College |
-
-
-
10.4
Trustee Reports and/or Official Communications |
-
-
12.0
|
CLOSED SESSION - (Government Code Section 54954.5)
|
-
12.1
|
Public Employee Appointments, Evaluations and Discipline/Dismissal/Release
|
-
-
12.3
|
Existing or Anticipated Litigation
|
-
12.4
|
Real Property Negotiations
|
-
12.5
|
Threat to Public Services or Facilities
|
-
13.0
|
NEXT MEETING OF THE BOARD OF TRUSTEES
January 18, 2022, 6:30 p.m., Regular Meeting, District Office
|
Any person with a disability may request this agenda be made available in an appropriate
alternative format. A request for a disability-related modification or accommodation
may be made by a person with a disability who requires a modification or accommodation
in order to participate in the public meeting to the Chancellor’s Office, 7600 Dublin
Blvd., 3rd Floor, Dublin, CA 925‑485-5207, between 8:00 a.m. and 5:00 p.m. at least
48 hours before the meeting.
